SPG ByLaws

Rabat-Rocamora Mati Central SPED School
School-Based Supreme Pupil Government
Constitution and By-Laws

PREAMBLE
We, the students of Rabat-Rocamora Mati Central Special Education School, with the help of God, and believing in the need for a better organized student government, and in the development of the youth as future leaders of the nation, hereby form a unified student organization that shall embody the ideals and principles of democracy, in collective efforts to promote the welfare of all students and the academic standards of our Alma Mater, do hereby promulgate and adopt this constitution and by-laws that will promote, implement, and maintain our goals and aspirations.

Article I – General Provisions
Sec. 1 This Constitution and By-Laws shall be known as the Constitution of the Supreme Pupil Government of Rabat-Rocamora Mati Central Special Education School.

Sec. 2 For purposes of this Constitution and By-Laws, SPG refers to the Supreme Pupil Government of Rabat-Rocamora Mati Central Special Education School.

Article II – Name and Domicile
Sec. 1 The name of the organization shall be known as the Supreme Pupil Government.

Sec. 2 The office of the SPG shall be located inside the premises of the school.

Article III – Declaration of Principles and Objectives
Sec. 1 The SPG of Rabat-Rocamora Mati Central Special Education School shall promote mutual understanding through social, civic, intellectual, recreational, and scientific programs and activities.

Sec. 2 The SPG shall have the following objectives:

a. Develop love of God and country, moral character, personal discipline, leadership and efficiency among its members.
b. Train members for effective and efficient leadership.
c. Help the students develop self-confidence.
d. Promote unity among leaders and the student body.
e. Maintain school aspirations to promote quality education and academic excellence.
f. Serve and protect students’ rights and welfare.
g. Represent the studentry in the policy making body of the school concerning students’ welfare.

Article IV – Membership
Sec. 1 All bonafide students of the school are members of the studentry to whom the SPG shall be accountable at all times.

Article V – Rights of Students
Sec. 1 Every student has the right to enjoy responsible freedom of speech and expression.

Sec. 2 Every student has the right to avail of all the services offered by the SPG.

Sec. 3 Every student has the right to conduct and participate in all school activities.

Sec. 4 Every student has the right to information on all the issues and matters concerning them.

Sec. 5 Every student has the right to vote, to be nominated and be elected into office.

Sec. 6 Every student has the right to be represented in the different meetings and assemblies of the school on issues affecting the welfare of the studentry.

Sec. 7 Every student has the right to due process.

Article VI – Duties and Obligations of Students
Sec. 1 Every student has the responsibility to observe the laws of the Republic of the Philippines, and the rules and regulations of the School at all times.

Sec. 2 Every student must pay on time all SPG fees as approved by the DepEd issuances or by the Parents-Teachers and Community Association in an appropriate resolution.

Sec. 3 Every student must support and promote the thrusts and objectives of the SPG and the school.

Sec. 4 Every student must abide by the SPG constitution and by-laws.

Sec. 5 Every student must participate actively in all school activities and strive for academic excellence.

Sec. 6 Every student must exercise his/her rights and to do his/her responsibilities as an SPG member.

Article VII – Powers and Duties of the Supreme Pupil Government
Sec. 1 The Supreme Pupil Government shall be the highest governing body of the entire studentry.

Sec. 2 The SPG shall have the following functions and responsibilities:

a. Formulate and recommend programs that will address relevant issues/concerns of the studentry.
b. Plan, formulate and implement policies and programs designed to protect and promote students’ rights and welfare;
c. Monitor and evaluate the students’ activities in the school and in the community.
d. Create committees or organizations necessary to address the needs of the students;
e. Make recommendations to school authorities regarding student matters, affairs and activities;
f. Serve as the representative of the studentry in voicing their opinions, suggestions and grievances;
g. Participate in the crafting/formulation of the School Improvement Plans (SIP’s);
h. Act as Coordinating Council of all campus co-curricular organizations;
i. Have such other powers and duties as the school authorities and the studentry may, from time to time, grant or delegate, consistent with stated principles, objectives and school policies;
j. Spearhead anti-drug abuse, anti-smoking, Brigada Eskwela, Reading and Tutorial Services for Challenged Learners, and environmental programs in the school;
k. Monitor and supervise the elections of Student Government Officers for the succeeding school year; and,
l. Turn-over the financial assets, papers, documents, properties and other responsibilities to the incoming Student Government Officers.
m. Submit financial and accomplishment reports to the school authorities on a monthly basis. Terminal reports must be submitted to the school authorities and the incoming SPG officers during the turn-over of responsibilities.

Article VIII – Composition, Election and Term of Office of the SPG
Sec. 1 The officers of the SPG are the duty elected Mayor, Vice-Mayor, Secretary, Treasurer, Auditor, Public Information Officer, Peace Officer and Grade Level Councilors.

Sec. 2 The Grade Level Councilor/s shall be elected depending on the number of enrollees in the school pursuant to DepEd Order No. 45, s. 2007.

Sec. 3 The Grade Level Representative who shall get the highest number of votes among the elected Grade Level Representatives in their respective year level shall serve as the Grade Level Chairperson of the grade level concerned.

Sec. 4 All SPG elections shall be conducted school wide every third and/or fourth week of February annually.

Sec. 5 Elections for the Grade Level Councilor/s shall be conducted every 1st week of July annually.

Sec. 6 Campaign period shall not be more than five (5) school days prior to the SPG elections.

Sec. 7 Candidates for all SPG elective positions must be:

a. Bonafide Students;
b. Of good academic standing with a general average of 85 and above without any failing grade during the 3rd grading period of the current school year;
c. Of good moral character and have not been subject to any disciplinary sanction;
d. Resident of the school for at least one (1) academic year prior to the filing of the Certificate of Candidacy;
e. Considered resigned and ineligible from all elective or designated positions from clubs and organizations once elected.

Sec. 8 The officers of the SPG shall hold office from one academic year.

Article IX – Duties and Functions of Officers
Sec. 1 The Mayor shall be the chief executive officer of the SPG. He/She shall have the following duties:

a. Preside over all meetings and/or may designate another officer to preside for a specific meeting;
b. Enforce this Constitution, By-Laws and other regulations that may be promulgated;
c. Sign all official minutes, resolutions, correspondences, and other official papers of the SPG;
d. Represent the SPG in the School Governing Council and any official external or internal affairs/functions;
e. Head the Coordinating Council of the Campus Co-Curricular Organizations;
f. Implement SPG programs and projects;
g. Create Ad Hoc Committees or Organizations, as the need arises, the Chairperson of which shall be appointed by the SPG Mayor; and,
h. Perform such other functions inherent and incidental to his/her office.

Sec. 2 The Vice-Mayor shall have the following duties:

a. Assist the Mayor in all matters where his/her assistance is necessary;
b. Assume the Office of the Mayor should the position become vacant;
c. Supervise members in planning and arranging meetings or programs of activities;
d. Head the Internal Affairs Committee and conceptualize programs and projects and plan activities with the Grade Level Councilor/s; and,
e. Perform such other duties assigned by the SPG.

Sec. 3 The Secretary shall have the following duties:

a. Keep accurate records of the minutes and document proceedings of every meeting;
b. Keep a file of all pertinent documents and papers of the SPG and make them accessible to the studentry;
c. Call and prepare all notices of SPG meetings;
d. Head of Student Government Secretariat; and,
e. Perform such other duties assigned by the SPG.

Sec. 4 The Treasurer shall have the following duties:

a. Keep financial records of the SPG;
b. Serve as the disbursing officer of all the SPG’s funds;
c. Prepare the annual budget of the SPG;
d. Prepare financial reports every month, after an activity, and at the end of term;
e. Formulate pertinent financial guidelines for the organization
f. Head the Finance Committee; and,
g. Perform such other duties assigned by the SPG.

Sec. 5 The Auditor shall have the following duties:

a. Certify the legitimacy and correctness of the disbursement of funds;
b. Audit all expenditures of the SPG funds;
c. Assist the Treasurer in formulating guidelines and reports;
d. Keep and update inventory of all the SPG’s property;
e. Act as the assistant head of the Finance Committee; and,
f. Perform such other duties assigned by the SPG.

Sec. 6 The Public Information Officer shall have the following duties:
a. Popularize the thrusts and objectives of the SPG;
b. Build and maintain a credible image of the SPG;
c. Take charge in the promotion of SPG projects and activities;
d. Head the Publicity Committee; and,
e. Perform such other duties assigned by the SPG.

Sec. 7 The Peace Officer shall have the following duties:

a. Help the presiding officer to maintain peace and order during meetings;
b. Act as disciplinary officer, if needed;
c. Maintain peace and order within the premises of the school;
d. Act as chief peace officer and over all Sergeant-at-Arms of subordinate organization and classes;
e. Chair the Students’ Welfare Committee and appoint its members; and,
f. Perform such other duties assigned by the SPG.

Sec. 8 The Grade Level Councilor/s shall have the following duties:

a. Represent his/her grade level in all of the meetings of the SPG;
b. Serve as the grievance desk for their respective grade level;
c. Conceptualize and implement programs and projects for their respective grade level;
d. Assist in the effective implementation of the SPG’s programs and projects; and,
e. Perform such other duties assigned by the SPG.

Article X – Committees and Organizations in the Supreme Pupil Government
Sec. 1 The SPG shall have the power to create committees and organizations necessary to address the needs and welfare of the students. These committees and organizations shall help the SPG achieved and performed the objectives, duties and obligations of the SPG. Members of each committee in the SPG shall be appointed by the Mayor from among the officers of the homeroom organization upon the recommendation of the Chairperson of the committee. Members of each organization shall be open to all bona fide students.

Sec. 2 Committees and organizations, permanent or ad hoc and in nature, may be created by the SPG as the need arises.

Article XI – Homeroom Class Organizations
Sec. 1 There shall be a homeroom class organization in every section composed of officers parallel to the organizational structure of the SPG.

Sec. 2 The homeroom class organization shall be responsible in implementing programs and projects of each class.

Sec. 3 The homeroom class organization shall assist the SPG in implementing its programs and projects.

Sec. 4 The homeroom class organization shall be guided by the designated class adviser who must be part of the teaching staff of the school.

Article XII – Coordinating Council of Campus Co-Curricular Organizations
Sec. 1 The Coordinating Council shall be headed by the Mayor of the Supreme Pupil Government as the Chairperson.

Sec. 2 The Coordinating Council shall be composed of the different Presidents, Heads or Leaders of all recognize legitimate campus co-curricular organizations.

Sec. 3 The Coordinating Council shall have the following functions:

a. Coordinate school-wide activities, which need the participation and involvement of the whole studentry.
b. Provide a consultative mechanism and support for the implementation of the various programs and projects of all co-curricular organization.
c. Plan programs and synchronize student activities in the campus.
d. Serve as a venue to present accomplishment report, financial reports and such other reports of the SPG and other organization as are necessary or required.
e. Serve as a venue for budget deliberations and appropriations from the School Organization Fee, provided fifty percent (50%) of which shall be for the SPG and the remaining fifty percent (50%) for all recognized school co-curricular organizations and activities.

Sec. 4 The Coordinating Council shall meet once a month or upon notice of the Chairperson or upon the request of any of its members or as often as the council may deem necessary.

Sec. 5 The School-Principal/Head shall serve as the Adviser of the Coordinating Council. As such, all resolutions and agreements arrived at by the Coordinating Council shall be the noted by the School-Principal.

Article XIII – Supreme Pupil Government Adviser
Sec. 1 The SPG Adviser shall preferably be the teacher in MAKABAYAN or any competent, able and willing teacher designated by the School-Principal.

Sec. 2 The SPG Adviser shall monitor all programs, projects, activities and meetings of the SPG at all times.

Sec. 3 The Advisorship in the SPG shall be equivalent to one teaching load (DepEd Order No. 43, s. 2002).

Article XIV – The General Assembly
Sec. 1 The General Assembly of the SPG shall be composed of all elected Homeroom Class Organization Mayor of the school.

Sec. 2 The General Assembly shall be a forum for information and consultations, which decisions shall be significantly considered.

Sec. 3 The General Assembly shall be convened by the Mayor once every two months starting in the month of July and as the need arises.

Article XV – Meetings and Quorum
Sec. 1 The SPG shall conduct regular meetings every first week of the month or as agreed upon by the officers of the SPG.

Sec. 2 Special meetings of the SPG may be called upon by the Mayor or by a majority of the SPG officers.

Sec. 3 Majority of the officers of the SPG (50% + 1) shall constitute a quorum.

Sec. 4 Each officers of the SPG is entitled to only one vote.

Sec. 5 No proxy shall be allowed when voting.

Article XVI – Finance
Sec. 1 The SPG’s funds shall be classified into Trust funds and Special funds. Trust funds shall consist of the School Organization Fee, the amount of which shall be recommended by the SPG in consultation and with the approval of the PTA but in no case shall it exceed the limit set by the Department of Education in all appropriate official issuance, and the Special funds are funds that come from the donations, sponsorship, fund raising project or any amount derived from legitimate sources.

Sec. 2 The SPG shall enjoy the freedom to determine its priorities in the disbursement of its share in the Student Organization Fee.

Sec. 3 The SSG may under take the fund raising activities to subsidize its project and activities.

Sec. 4 The organization can accept cash donations from any member or any public or private person or institution, for as long as it will not affect the integrity of the SPG.

Sec. 5 The SPG mayor and the treasurer shall be the signatory of all funs disbursement of the SPG. All fund disbursement must be accompanied with an SPG resolutions duly note by the SPG adviser and all expenses supported by official receipts. The School-Principal/Head shall be provided a copy of all resolution relative to the disbursement made.

Sec. 6 The SPG, through the Treasurer and Auditor, shall promulgate financial guidelines for proper financial management.

Sec. 7 Funds of the SPG shall be audited at the end of the term, or at the end of every activity.

Sec. 8 Financial statements shall be posted in the SPG Bulletin Board every month and printed in every issue of the school paper.

Article XVII – Impeachment, Resignation and Vacancies
Sec. 1 The officers of the SPG may be impeached on the following grounds:

a. Culpable violations of the Constitution and By-Laws;
b. Gross misconduct, violence to person in authority, negligence, and disloyalty to the cause of the SPG and the school;
c. Non-attendance in regular meeting for six (6) consecutive time; and,
d. Abuse or misuse of power and authority.

Sec. 2 Two-third (⅔) vote of the General Assembly shall be necessary to decide after hearing a case of impeachment.

Sec. 3 The decision of the General Assembly shall be final. However, the officer charged shall be informed twenty (20) days prior to his/her impeachment case proceedings, of the charge/charges and against him/her, to afford him/her the opportunity to heard with or without a counsel in his/her defense.

Sec. 4 Resignation shall be in writing and subject to the approval of the SPG officers.

Sec. 5 Any vacancy in any of the position for the reason of death, resignation, impeachment, shall be filled, subject to the recommendation of the SPG.

Sec. 6 Any vacancy in the SPG, except the position of the Mayor, shall be filled within thirty (30) days from the day the position is rendered or considered vacant, by appointment of the Mayor from among the officers of the SPG. Immediately upon the appointment, the officer appointed shall serve the remaining period.

Sec. 7 The SPG adviser shall certify the vacancy and fact of appointment of the officer to the vacant position.

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